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Custom Website Development Company Durgapur
A1 Invoices — Hotel Software
01 · Dashboard

The main screen

Real-time financial tracking for room bookings, restaurant sales and daily expenses — plus where your guests are actually coming from.

Today's stats
₹1,84,200
Rooms · Restaurant POS · Expenses, tracked live
Reference bookings
Booking.com38%
MakeMyTrip24%
OYO16%
Walk-ins22%
Sale stats

Monthly sales trend, tracked as a running graph across every revenue source in one view.

02 · Room reservation

Every booking, one screen

Manage bookings, availability and categories — walk-ins and online channels handled the same way.

  • 01
    Manage booking

    View and edit reservations, check guest details, update stay dates or process check-outs.

  • 02
    Manage booking (online)

    Reservations that arrive automatically from Booking.com, MakeMyTrip, OYO and walk-ins.

  • 03
    Add new booking

    Book a room directly for a walk-in guest.

  • 04
    Room stats

    A colour-coded read on the hotel: occupied, vacant-clean, or dirty and awaiting housekeeping.

101
102
103
104
105
106
201
202
203
204
205
206
Occupied Vacant · Clean Dirty
03 · Invoice & billing

Create, print, checkout

Split or combine invoices, cover room dining and restaurant tables, and close every guest out cleanly.

Guest Folio
Room 204 · 3 nights
Room charges₹9,600
Room dining₹1,240
Restaurant table 12₹860
Taxes₹1,072
Total due₹12,772
CashCardUPICorporate account
04 · Point of sale

Dining, bar and amenities — one KOT

Orders route straight to the front desk or billing office, whether they land on the room or get settled on the spot.

KOT · Room service

Room 204

  • Club sandwich ×2
  • Fresh lime soda
KOT · Restaurant

Table 12

  • Butter chicken
  • Garlic naan ×3
KOT · Bar

Amenities

  • Poolside order
  • Two chilled beers
Bill · Cash

Walk-in

  • Charged to room
  • Or settled now
05 · Banquet hall booking
3 dates open this month
92%

hall utilisation, tracked alongside every event on the books.

  • Check availability for the banquet hall
  • Reservations for events, seating arrangements and audio-visual setup
  • Catering schedules and setup notes, attached to the booking
  • Event billing, managed alongside the reservation
06 · Inventory & bar items

What's in stock, everywhere

Hotel supplies on one side, beverage stock on the other — both tied back to sales.

Inventory

  • Linen, toiletries, cleaning products
  • Items grouped by brand and category
  • Stock in hand, tracked by unit
  • Managed across every store

Bar items

  • Beverage stock levels
  • Bottle counts, checked against usage
  • Usage and sales tracked via POS
  • Bar sales managed on their own
07 · Room management & housekeeping

Clean, dirty, inspected

The moment a room is marked clean and inspected, it flashes green on the front desk's room stats — cleared for immediate check-in.

Clean

Room 102 — ready
Room 106 — ready
Room 203 — ready

Dirty

Room 103 — checkout done
Room 201 — turnover pending

Under inspection

Room 205 — staff assigned
Room 108 — maintenance check
08 · Purchase & expenses

What keeps profitability honest

Every vendor order and every cash expense, logged the same way the dashboard reads it.

VendorNew supplier onboardingMaster record
Purchase orderLinen & toiletries restock₹18,400
Cash expenseGenerator fuel, daily₹1,150
Cash expenseEmergency plumbing repair₹3,600
Cash expenseLocal miscellaneous supplies₹740
09 · Users, reports & configuration

Who can touch what

Staff accounts, generated reports and the settings underneath both.

USR

Users

Add staff logins, set permissions, and keep configuration out of reach for roles that shouldn't touch it.

RPT

Reports

Daily, weekly and monthly sales, tax summaries and occupancy — plus client history for marketing.

REF

References

Manage the booking sources — Booking.com, MakeMyTrip, walk-ins, OYO.

MSC

Miscellaneous

General settings and the administrative tasks that don't fit anywhere else.

CFG

Configuration

Hotel services, check-in ID rules, email settings, room rates and tax slabs.

POS

Menu setup

Add new items to the POS menu as the kitchen and bar offerings change.

10 · Digital marketing & guest engagement

Staying in touch after checkout

One guest database, three ways to reach it.

Customer management

Centralised guest profiles — every stay, every preference, in one record.

WhatsApp

Bulk messages sent through the official WhatsApp API or WATI.

SMS & email

Targeted campaigns built to bring bookings back direct.

11 · Website integration

Direct channels, no middleman

The booking engine, tariffs and leads on your own site, wired straight back into the front desk.

yourhotel.com
01
Online bookings

Direct room reservations, accepted straight from the site.

02
Room & tariff manager

Update details and pricing dynamically as they change.

03
Lead capture

Contact form submissions, received and managed.

04
Career portal

Job openings posted, applicant resumes tracked.

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